Project management programs are supposed to be designed to help with workloads. There are times the programs, the reports, and the design itself can become too much to bear for some people. According to an article in Project Times written by Ong Jing Teak, project management is one of the most stressful jobs. Now imagine trying to make a none project manage, work in a program that is not their strength, doesn’t meet their needs and gives them too much information. That is a disaster waiting to happen. To combat burnout, take a look at the items below, and if you recognize them in yourself, ask for help.
Signs of too much:
1. When the project updates have nothing to do with your workload
2. The project timelines are unrealistic
3. When you are receiving “just keeping you in the loop messages.”
4. When everything you did in that program has to be re-written and transferred to another program.
5. When you are working in a system, you have no control of
6. When the reports say the same thing but in different colors
7. When you are required to put the same data into various programs to create the same report
So how do you handle it all?
Advocacy – Support or recommendation for a particular cause.
Advocating for yourself is what makes the difference between a successful work product and one that fails. If your specific project management program is overwhelming, speak up in a reasonable amount of time.
Please talk with your supervisor or manager and let them know the outcomes you are experiencing.
Ask if there are filters that can be applied to reduce the level of information overload you view.
Perhaps, you only need to update the program when you have completed your assignment and discuss it with your team.
Consider setting up specific times of the day to view assignments and make updates.
Request additional training to help you navigate the system.
Document how much time you spent trying to update the program.
Before you request a meeting, give the program an honest effort. Document your questions and concerns, prepare a report of how efficient you would be without using it. Now schedule that meeting; you may be surprised to find that the executive team is willing to work with you to create a better solution.
No matter what the situation, speak up for yourself. Supervisors and managers cannot fix something if they don’t know it isn’t working.